Directors are seeking smarter ways to conduct board meetings in blog here an environment where technology is constantly evolving. Instead of relying solely on paper-based methods, directors are turning to software for boards that allows them to access digital documents and work in the cloud. This allows them to easily review meeting documents before the event and frees up time during the meeting for discussion and decision-making.
The best software for general board meetings will allow participants to discuss and defend their points of view using the exact words that are being discussed. This way, there is no confusion over what is being discussed. This also enables key administrative discussions to be carried out outside of the meeting so that it doesn’t take up valuable time during the actual event.
A board portal’s ability to prepare an agenda that incorporates all relevant materials and reports is another important feature. This lets the meeting begin as planned, and prevents issues from being raised or questions from not being addressed.
It is also useful when the software allows printing-friendly formats for all documents. This is because some directors still prefer printing their copies of the documents for a variety reasons, from personal convenience to inability to work on screens for long periods.
Many of the top software for board meetings providers offer versions of their applications optimized for desktop, tablet and mobile devices so that attendees can look over agendas both offline and online. Some of them will allow users to add annotations in-app.