Conducting a Board Portal Software Comparison

The board portal is an important component of a company’s governance tools. Boards, committees, and executive leadership teams use it to enhance meeting workflows. They can collaborate with confidence thanks to the security functions, and align on strategic decisions. It can reduce the time and expense spent on board materials. It is often difficult for organizations to select the appropriate software because there are many companies offering software for boards. A smart way to narrow down the options is to conduct an evaluation of the software used by boards. This includes evaluating security levels as well as desired tools for managing the board and the quality of service/support.

Know Your Needs

To begin the process begin by deciding what is most important for your board portal. This will include assessing the number of board members you have and what kind of information you’ll need to disclose. Consider the features needed to meet these requirements (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). The information you’ve gathered can be used to evaluate the board portals available and choose the one that meets your company’s needs.

Examining the Security Level of Your Board Portal

A high security level is essential for board meetings, since they are where confidential and sensitive documents. To help ensure your portal is as secure as you can, look for a system that utilizes encrypted confidential files to protect against data theft and hacks. A portal with an audit trail allows you to track who has accessed or edited the documents.

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